Team Assistant

Recruiter:

Conova Recruitment

Job Ref:

CPT000074/GR

Date posted:

Friday, March 18, 2022

Location:

Capetown, South Africa

Salary:

Annually

SUMMARY:
A leading Investment Management Company is looking to employ a Team Assistant to join their established Fixed Income team. The ideal candidate has experience working in a fast-paced environment, can support a large team and is able to work across multiple time zones.

JOB DESCRIPTION:

Key Responsibilities

Providing administrative support for Investment teams including but not limited to diary management and general administrative support such as printing and binding, producing letters, booking couriers, taxis, rooms, managing stationary, organising team events etc.
Support the team with task allocation and management
Maintaining client meeting tracker and calendar
Proactive thinking to anticipate issues in multi-time zones and complex diary management for members of the teams
Compiling and distributing meeting packs in a timely manner
Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, audio conference and telepresence
Extensive Travel Coordination: creating itineraries for complicated global business trips, including the booking of flights, accommodation, transfers and submission of applications for visas
Monthly management of travel & expenses process for the team
Acting as the first point of contact for general and administrative queries
Assisting in maintaining accurate records on the research management system
Ability to prepare PowerPoint presentations, excel and word documents for team members as required
Ad hoc project work
Providing cover for departmental team assistants as and when required
Providing phone coverage for allocated teams with the ability to handle calls in a professional manner, taking and passing on accurate and detailed phone messages in a timely manner

Candidate Requirements
Technical Knowledge and Experience:

Proven experience of providing team assistant support to large and busy teams.
Experience of working within the financial services sector (specifically Asset Management) of a similar size is highly desirable
Experience of arranging complex global travel is essential
Previous experience of compiling board packs and credit is advantageous
Degree qualified (highly desirable)

System Skills:

Extensive Outlook experience and complex diary management
Advanced Microsoft Word, Excel and PowerPoint

Personal Attributes:

Excellent interpersonal and communication skills; ability to be clear and concise when passing on information
Strong organisational skills
Ability to be proactive and think quickly
Ability to build and maintain relationships on all levels
Ability to use own initiative
Confidentiality and ability to handle sensitive matters at all times
Composure under pressure
High attention to detail
Good gatekeeping skills

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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