Technical Buyer

SUMMARY:
Our client is seeking a Technical Buyer to join their team based in Cape Town.

POSITION INFO:

Our client is seeking a Technical Buyer to join their team based in Cape Town.

Responsibilities:

• Provide all the Procurement support to the relevant office/division following the Procurement Procedure.

• Handle the Request For Quotations (RFQ) processes for the division and relevant categories.

• Participate actively in the supplier’s selection and undertake performance reviews.

• Ensure that the goods/services purchased are at the best TCO & contract conditions.

• Negotiating contracts with suppliers to make business savings.

• Ensure that the goods & services purchased are in accordance with the Purchase Requisition (PR).

• Purchase goods from approved vendors only as per the Vendor Control procedure.

• Preparing compliant purchase orders.

• Administering the LATIS/SAP By-design ERP System.

• Assist in sourcing products/services and evaluating new vendors.

• Meet the savings plan of the Department.

• Ensure that the Group Contracts Management procedure is followed.

• Drawing outstanding purchase order reports.

• Confirming contract and price queries.

• File all records to enable quick and easy access.

• Adhere to all Company policies and procedures.

• Control Purchasing.

• Establish and maintain an approved vendor list together with the Management representatives.

• Handle the Request For Quotations (RFQ) processes as per the Procurement procedure.

• Assist in sourcing of products and services. Act as an interface between suppliers and other relevant departments and communicate any supply problems which may impact on business operations.

• Act as an interface between suppliers and other relevant departments on the purchasing process and new projects and activities.

• Monitor and advise on any issues which may present risk or opportunity to the organisation.

• Monitor market trends, competitor strategies and market suppliers.

• Provide analysis on costs, new and existing and review cost reduction activities.

• Work closely with others in the procurement function and review opportunities for continuous improvements.

• Ensure that goods and services purchased are at the best prices and conditions.

• Ensure that goods and services purchased are as per Purchase Requisitions.

• Make sure that all Purchase Orders (POs) are processed timeously within the Company ERP System

• Ensure that all orders are approved by authorised signatories before processing following the Delegation of Authority limit.

• Email the POs to the selected supplier copying the person who requested the order.

• Communicate any delay or potential delay on orders to the relevant stakeholders.

• File all documents/communication related to the POs.

• Distribute documentation/information to the relevant departments.

• Meet the savings plan and other Key Performance Indicators (KPI) of the Department.

• Ensure that the Group Contracts Management procedure is followed.

• Maintain a professional relationship with suppliers.

• Operate with the highest standards of integrity.

• Follow all the Company’s policies and procedures.

• Perform any other duties required by your designated manager.

Skills:

• Perform all duties in line with the Company policies; procedure; processes and Latest ISO 9001 Quality Standard Requirements.

• Function as part of a team.

• Ensure total confidentiality of all information, internal and external, pertaining to the business of the Company, all its Employees and Management.

• Actively promote a positive working environment.

• Participate fully in all training interventions made available and promote a culture of training and development within the Company.

• Promote a positive and professional Company image at all times.

• Good communications skills.

• Good negotiations skills.

Qualifications:

• Relevant Manufacturing or Engineering Diploma or Degree preferred.

• Procurement/ Logistics / Supply Chain Management Certificate (NQF6), Diploma or Degree.

• Membership of Chartered Institute of Procurement & Supply (CIPS) - advantageous.

• Five years minimum experience in Buying/Procurement.

• Computer literate (Google sheet/Excel, Google docs/Word) with speed and accuracy.

• Competence with ERP software, especially Oracle/JD Edwards or SAP is an advantage.