Temp. Accounts Payable Administrator

SUMMARY:
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POSITION INFO:

Overview

Our client in the clothing industry is seeking a Temp Accounts Payable Administrator to join their team for a few months. The successful incumbent will be responsible for preparing invoices and documentation for sign-off by the accountant.

Minimum Requirements

• Grade 12/ Matric
• Tertiary qualification in Accounting / Finance will be advantageous
• Minimum of 3-5 years’ experience in a similar role
• Pastel Experience
• Advanced Excel
• Valid code 8 driver’s license – endorsed

Job Responsibilities

• Capture sundry creditor invoices onto Pastel Evolution.
• Ensure details are captured to the correct sundry creditor, for the correct amount and period.
• Ensure correct documentation has been attached to invoices (order numbers and values have been checked and queries resolved)
• Ensure that all invoices meet the VAT requirements of a valid tax invoice.
• Ensure that all invoices have all the correct and relevant company information displayed.
• Capture/allocate sundry creditor payments onto Pastel Evolution.
• Reconcile sundry creditors' accounts to supplier statements.
• Reconcile supplier invoices to agreed rates with standard monthly suppliers or in the case of once-off payments, to rates agreed as per the order.
• Follow up on reconciling items and ensure queries are resolved promptly.
• Agree monthly age analysis total to control account, differences to be identified and investigated.
• Preparation/submission of month-end reconciliations to the Financial Accountant for review/sign-off.
• Preparation/submission of company credit card reconciliations.
• Ensuring the effectiveness/efficiency of the sundry creditors filing system.
• Monthly review of the Creditor's Aging.
• Complete supplier credit applications when required, for review and sign-off by the accountant.
• Process payments from bank statements (Tuesday and Friday payments)
• Prepare payment recons (Tuesday and Friday payments)
• Post and File payment recons
• Print any/all invoices from email as well as corresponding orders
• GL code and account number to be written on invoices
• Process monthly invoices
• Prepare month-end recons (from 10th of each month)
• Month-end deadline list of all suppliers (to be captured by month-end)
• Send supplier remittances/ proof of payments.
• Identify potential early payment discounts/cost savings with sundry creditors. Be proactive in identifying areas/payments that may qualify for early payment discounts and alert the finance manager.
• Responsible for sundry creditor-related queries and tasks and all other ad-hoc tasks allocated by the Finance Manager.
• Communicate with all relevant departments to ensure that all documentation is received timeously.
• Assist auditors (internal/external) with required information.
• Effective communication with suppliers.

Key Competencies / Skills

• Ability to work under pressure
• Ability to use own initiative
• Good attention to detail
• Good communication Skills
• Good Problem-Solving skills
• Good social skills, ability to work in an open office environment