Temp Receptionist/Admin Support Assistant

SUMMARY:
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POSITION INFO:

Overview

Our client in the fuel supply industry is seeking a Temp Receptionist/Admin Support Assistant to join their team.

Minimum Requirements

• Grade 12/Matric
• Admin Qualification/similar
• Previous experience is essential
• Knowledge of administrative and clerical procedures
• Computer literate with relevant software applications – Microsoft Word, Excel, Outlook, and Switchboard.
• Knowledge of customer service principles and practices

Job Responsibilities

• Answer telephone, screen, and direct calls- take and relay messages professionally (via email or telephonically)
• Ensure reception is always covered/attended during office hours excluding lunch hour
• Greet persons entering the organization and direct them to the correct destination
• Arrange for teas and coffees for visitors on arrival
• Provide information to callers and deal with queries from the public/customers
• Ensure knowledge of staff movements in and out of the organization
• Tidy and maintain the reception area
• Courier control – delivery, receiving, and document control
• Receive and sort mail and deliveries
• Manage and maintain car rental bookings.
• Responsible for Creating POs on Sage Evolution – update information on shared folder and ensure Finance Department receives documentation
• Prepare letters and documents as requested
• Assist with planning and co-ordinating boardroom bookings on the calendar, catering, and other functions as requested from time to time
• Assisting Exec PA with office-housekeeping products. Receive at reception.
• Responsible for stationery order and stationery stock control (monthly) and water order for office (Weekly)
• Telephone management system YAXXA – request update of relevant information on the system as required
• Manage weekly car-wash person, schedule vehicles for cleaning and provide finance with payment schedule.
• General administrative and clerical support as required

Key Competencies / Skills

• Verbal and written communication skills
• Professional, friendly telephone skills
• Reliability, Honesty, and Energetic
• Professional personal presentation
• Customer service orientated
• Information management for filing
• Office administration skills
• Organising and planning skills
• Attention to detail
• Initiative
• Stress tolerance

 

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