Temporary Personal Assistant

SUMMARY:
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POSITION INFO:

Our client based in the Pietermaritzburg area is seeking an organized Temporary Personal Assistant (Maternity Cover). The ideal candidate should have exceptional communication skills, be well-presented and a problem solver.

Responsibilities and duties

• Acting as a first point of contact: dealing with correspondence and email and phone calls.
• Managing diary and organising meetings, personal commitments and appointments. Prepare meeting agendas, perform research for meetings and take minutes.
• Liaise with clients, students and business associates
• Social media updates – Facebook, Instagram & LinkedIn
• Typing, compiling and preparing reports, data capture, presentations and correspondence.
• Manage databases and filing systems accurately.
• Manage calendars, enquiries, administration and logistics.
• Manage book distribution on Adhoc basis.
• Booking and arranging travel, transport, itinerary, visas and accommodation.
• Basic finance (Xero software) – invoices, reconciling expenses, payroll, collating and filing expenses.
• Set reminders of important tasks, deadlines and events both at work and at home.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Conducting research
• Basic sales activities and sales leads
• Organising events and projects from time to time
• Adhoc projects – TBC

Skills required for Guided personal assistant:

• Proactive and ability to think ahead.
• Integrity and ability to keep things always confidential.
• Excellent communication skills.
• Excellent organisational and time management skills.
• Good written and spoken communication skills.
• Accuracy and attention to detail.
• A calm and professional manner.
• Great punctuality.
• Excellent administration and computer skills.
• Flexible and adaptable approach to work.
• The ability to use your own initiative.
• Tact and discretion for dealing with confidential information.
• Time management skills.
• Ability not to flap in a stressful situation.
• Knowledge of the latest Microsoft software.
• Ability to research and find information for your company.
• Do-er and problem solver!

Working hours: 8:30 AM – 2:30 PM

If you meet all of the above, please apply directly here. Please note due to high volume responses, only candidates that meet the advertised criteria will be contacted.