Temporary Receptionist

SUMMARY:
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POSITION INFO:

Our client is seeking a bubbly, friendly, and detail-oriented individual to join their team as a Temporary Receptionist & Administrative Assistant. While you will be based at reception, this role is more admin-focused, with key responsibilities in handling legal dealpacks, supplier invoices, and general office administration. 

Requirements:

• Matric certificate (Grade 12) – essential
• A warm and welcoming personality – we need someone full of life at reception!
• Strong administrative skills and attention to detail
• Ability to handle legal documents with accuracy and responsibility
• Willingness to be trained and learn new tasks
• A proactive and professional approach to work
• Available immediately for a temporary role (with the potential to become permanent)

Responsibilities:

• Managing the switchboard (minimal calls as most go directly to departments)
• Welcoming visitors and ensuring a positive first impression
• Receiving deliveries and handling filing duties
• Capturing supplier invoices daily and sending reports
• Requesting supplier statements weekly and ensuring financial records are updated
• Completing and uploading dealpacks while ensuring all documents are 100% accurate

  • Requesting outstanding client information

  • Scanning and uploading contracts to the system

  • Adding devices on the system for billing purposes

• Printing quotes and contracts as needed
• Assisting management with quotes and admin tasks
• Supporting the accounts department by sending statements and invoices