Time & Attendance and Payroll Administrator

SUMMARY:
The purpose of the Time & Attendance and Payroll Administrator role is to accurately track and record employee attendance and to ensure accurate and timely processing of payroll.

POSITION INFO:
Key Responsibilities:

• Managing the day-to-day operations of the payroll office, including filing, maintaining personnel records, and assisting with accounting duties
• Reconciling PAYE and preparing IRP5 certificates annually
• Managing employee benefits statements and ensuring reconciliation between schedules and payroll records
• Handling medical aid reconciliations
• Ensuring compliance with employee policies and adherence to all legislative requirements
• Processing monthly payroll elements, including overtime and allowances
• Managing employee leave records and processing on ESS
• Reviewing timesheet data and verifying hours worked on Xtime, including checking absences and overtime
• Preparing payslips and addressing payroll-related requirements
• Compiling salary, bonus, and salary increase schedules
• Managing the onboarding and offboarding processes for employees within the system
• Accurately gathering and preparing remuneration data for processing
• Balancing the monthly payroll and finalizing the payroll close-off
• Running monthly reports and importing/exporting files as needed
• Completing and submitting UI19 forms and UIF electronic declarations
• Addressing and resolving daily payroll inquiries
• Handling retirement, retrenchment, and tax directive applications from SARS, as applicable
• Reviewing and verifying other payrolls as necessary
• Preparing files for third-party payments

• Grade 12
• Diploma in Payroll Administration is advantageous
• SAGE People 300
• SAGE ESS (Web-self service)
• Familiarity with Xtime
• Previous experience in HR or Payroll is essential
• Excellent Microsoft Excel skills
• Excellent communication skills
• Ability to work under pressure