Trade Execution Administrator

SUMMARY:
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POSITION INFO:

Job Summary:

• Processing of all product purchase invoices on Trading 1
• Processing of all spot sales invoices and sending to clients.
• Requesting of statements for loading respective payments
• Checking that contract price and terms match invoices received or to be sent
• Loading payments on Payment Gateway with all needed documents
• Downloading or requesting silo movement from all Co-ops daily and sending to Agents and internal teams for allocation of contracts
• Capturing all received loads as allocated by Agents on Trading 1

Duties

• Follow up on active and pending queries.
• Follow up on outstanding invoices of open contracts.
• Ensure payments are made as per contract terms
• Avoiding interest charges due to late payments
• Checking open contracts on T1 to ensure contracts are not executed without invoices
• Ensure credit notes are approved by management & correspondence is saved.
• Checking statutory and company requirements for payments loaded
• Ensure clients receive invoices timeously and payments are received as per contracts terms.
• Implement measures preventing payments from rolling
• Work closely with Execution Team to have a quicker turn around regarding queries and solving discrepancies on invoices received
• Work closely with Inventory Team to ensure stock paid is received and stock sold is transferred after payment has been received.
• Ensure correct processing of invoices & additional costs
• Provide feedback in Operations Meeting for any open contracts which are
• Ensure silo deliveries are imported on T1 as soon as agents have allocated to contracts
• Ensure all intakes are captured on Trading 1 before month end.

Projects

• Create excel workbook for record keeping of Co-ops silo intakes of agents by

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