Trade and Portfolio Administrator

SUMMARY:
Portfolio Reconciliations Trade and general support Cash management Reporting Calculations

POSITION INFO:

To fulfil the role as a Trade and Portfolio Administrator in the SA Fund Operations Team, perform Fund & Portfolio administration including trade execution and reporting.

QUALIFICATION AND EXPERIENCE:

• BCom degree or equivalent
• 2- 3 years industry experience requirement- Financial Services: Fund operations, Asset Management operations
• Experience in collective investment scheme and portfolio administration  
• Experience in working with auditors
• Compliance experience and insight preferable

COMPETENCIES, KNOWLEDGE AND PERSONAL CHARACTERISTICS:

• Analytical
• Assertiveness
• Highly organised and efficient
• Very strong problem solving skills
• Ability to analyse and have an eye for detail with complex requirements
• Ability to multi-task and to be routine driven
• Quick response handling time on fund accounting and related queries
• Outstanding communication abilities  
• Good management of people and teams

RELATIONSHIP BUILDING:

• Build and maintain relationships with the internal team and service providers.
• Build and maintain relationships with the external service providers, such as -
  • Regulatory and Industry bodies such as FSCA and ASISA
  • Banks, Custodians and Trustees
  • Fund Administrators
  • Brokers (bonds, equities, derivatives, money market etc)
  • System and platform providers (Bloomberg, Morningstar etc)

COMPUTER COMPETENCY REQUIREMENTS:  

• Microsoft Packages with Excel at an Advanced level
• Bloomberg AIM would be a distinct advantage.
• Morningstar, Fundamental, HIPORT and other fund/portfolio administration systems would be a distinct advantage

KPA/STRATEGIC BUSINESS DELIVERABLES:

• Portfolio Reconciliation. Reconciling SA domiciled funds and portfolios on Bloomberg AIM making use of the BaseSigma as reconciliation tool. Including but limited to:
  • Daily FX margin adjustments
  • Daily Cash Balance Recons (BDS/CCMS)
  • Daily Portfolio Recons to MAV
  • Hand Pricing of Instruments (Weekly & adhoc)
  • Report generation & confirmations to CAM
  • Processing Cash Transfer Instructions
  • Monitoring Mutual Fund Trades on BBG console
  • BaseSigma maintenance
  •  Corporate Action Processing
  • Query Resolution
  • Update data files for uploading
  • Timely distribution. Communicate availability to the CAM/PMs

• Portfolio Reconciliation. Reconciling SA domiciled funds and portfolios on Bloomberg AIM making use of the BaseSigma as reconciliation tool. Including but limited to:
  • Daily FX margin adjustments
  • Daily Cash Balance Recons (BDS/CCMS)
  • Daily Portfolio Recons to MAV
  • Hand Pricing of Instruments (Weekly & adhoc)
  • Report generation & confirmations to CAM
  • Processing Cash Transfer Instructions
  • Monitoring Mutual Fund Trades on BBG console
  • BaseSigma maintenance
  •  Corporate Action Processing
  • Query Resolution
  • Update data files for uploading
  • Timely distribution. Communicate availability to the CAM/PMs

• Trade and General Portfolio Administration. Executing trades (all instrument types) & cash transfer  instructions received from the investment team ensuring best and timely execution. Monitoring compliance with investment guidelines. Asist with the opening of accounts with newly appointed segregated/sub portfolio managers. Providing general administration support to Citadel Asset Management and Peregrine Administration Services
  • Receive and confirm trades/cash transfer instructions
  • Compile instruction for signoff where applicable
  • Instruct and ensure receipt
  • File and update trade register
  • Update operational calendar with relevant pending trades
  • Information gathering
  • Opening of various accounts and account types
  • Follow up with suppliers
  • Regular feedback to manager
  • Dealing with a daily and adhoc queries

• Cash Management.
  • Monitor cash levels in Current accounts.
  • Monitor flows (inflows/outflows/transactions)
  • Place excess cash in Current accounts on Call with banks
  • Withdraw from Call when required so ensure liquidity
  • Ensure compliance at all times (Using Credit Rating & Compliance tool)
  • Open call accounts with new Banks
  • Maintain active accounts & relationship with banks

• Producing various reports such as CAM Review Report,  H4 Board report, Monthly UT cash flow report, Periodic reporting of portfolio holdings, returns and net flows, Updating CKC daily with UT Prices

• Calculations & Data Input ; Perform TIC (TER + TC) Calculation Checks and submit via Finswitch, Money Market Rate Calculation and BBG Update:
  • Data sourcing & verification
  • Populate TER Sheets
  • Data verification and checking for reasonability