Transport Controller

SUMMARY:
Are you ready to lead a team of Drivers, Runners, and vehicles? As a Transport Controller, you'll ensure smooth operations with efficient route planning and seamless collection coordination. Take charge of logistics, optimize performance, and make every journey count. Apply now to drive success!

POSITION INFO:
Job Summary
Responsible for all Drivers, Runners and vehicles, as well as efficient route planning and coordination of collections.

Responsibilities

Management of the vehicle tracking system

• Daily tracking of vehicles to ensure that we follow the best possible route
• Efficient route planning, using the vehicle management route optimization system

• Ensure vehicles leave the yard no later than 15 minutes after their shift has commenced
• Provide daily collection schedules from the vehicle management system and amend when required on the applicable system
• Schedule / reschedule or cancel collections on the vehicle management system when applicable
• Ensure vehicles offload timeously, to minimize turnaround times (at the sites and MRF’s) and improve productivity

• Ensure that staff members work productively and efficiently, as stipulated in their job description
• Conduct monthly team meetings with Drivers and Runners
• Ensure that staff members wear the correct Personal Protective Equipment (PPE)
• Ensure employees clock in and clock out daily
• Confirm that the attendance registers are signed by staff when required
• Effective management and appointment of casual staff in the transport department
• Assist Drivers in completing accident and damage report as per the company SOP’s
• Ensure all Drivers offload their materials at the end of each shift
• Ensure all data collection processes are adhered to

• Ensure that vehicle inspections are carried out daily and report any defects to the National Transport Manager
• Conduct inspections on the vehicle tyre pressure weekly
• Complete the electronic inspection sheet when conducting inspections
• Inspect all vehicles and trailers once per month
• Update the GPS ODO reading weekly with vehicle ODO reading
• Ensure that vehicles are serviced on time, as per service intervals, and plan accordingly to minimize the impact on operations
• Ensure all vehicles are roadworthy before they leave the yard
• Ensure vehicles are delivered on time to the relevant service providers for repairs

• Print out a manifest pack for each Driver and issue this to them
• Ensure that all manifests are received, completed, and handed over to the relevant person
• Comply with manifest application usage for all vehicles

• Follow up on and complete leave forms when requested
• Verify remaining leave amounts with HR
• Ensure all leave forms are sent to HR before concluding payroll
• Ensure employee transfers are done before concluding payroll

• Update all staff on all legislation, rules and responsibilities as prescribed in the company’s COVID-19 SOP
• Validate Drivers and Runners medicals
• Book and plan inductions on various sites as required
• Complete breathalysing tests upon staff arrival for shift and conduct random checks throughout the shift
• Confirm that the breathalyser registers are signed
• Ensure staff SOP’s and SWP are valid and in place when being used
• Ensure the Drivers and Runners clean their vehicles daily
• Handle injuries on duty and report as prescribed by the company IOD policy
• Action corrective or preventative procedures when and IOD takes place
• Ensure that all incidents and accidents are investigated and reported, and that preventative action is taken to avoid further incidents or accidents

• Matric / grade 12, a relevant degree / diploma will be highly advantageous
• Must be willing to work day shift or night shift, in accordance with a monthly roster
• Minimum 3 years working experience in a similar role
• Valid driver’s license with own reliable transport preferable
• Must be well presented, professional and have excellent communication skills