Vehicle Administrator

SUMMARY:
VEHICLE ADMINISTRATOR

POSITION INFO:
MAIN PURPOSE OF JOB:

• To ensure the correct processing of vehicle sales and monitoring of stocked vehicles.

• Capital expenditure: No Purchasing authority

• Stock Book Control
• Recording stock in stock book, allocating a number to the stock, and advising sales team of stock number (possible recording number on vehicle with tape)
• Capturing stock into computer system
• Safekeeping of keys to all stocked vehicles
• Orders
• Raising, posting and processing orders
• Correct allocation of orders raised and timeous follow-up to ensure no orders outstanding for any unreasonable time
• Ensure timeous capture and posting of all sublet orders
• Authorisation of all orders
• Invoicing
• Ensure all costs are captured onto vehicle before invoicing
• Ensuring complete deal files are collated to assist in costing and invoicing deals
• Processing invoices timeously
• Deal Files
• Management of Deal Files
• Correct filing of deals once concluded
• Floorplan
• Management and consolidation of floorplan account
• Monthly reconciliation between general ledger and BMW statement
• Continuous consultation with LR finance to ensure only genuine stock appears on floorplan
• Timeous settlement of vehicles
• Debtors
• Reconciliation, management, recovery, collection and allocation of vehicles
• Stock location and Sourcing
• Daily reports produced for assisting sales team on current stock, etc.
• Banking
• Payment and transfers of all settlements
• Banking of customers' cheques, as well as those from financial institutions
• General administration
• Weekly stock counts
• Cross-departmental disciplinaries
• Vehicle admin experience
• Debtors and Creditors experience will be advantageous