Vehicle Coordinator

SUMMARY:
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POSITION INFO:

A Vehicle Coordinator is responsible for overseeing the management, maintenance, and operation of a fleet of vehicles within an organization. Their duties typically include:

1. Fleet Management: Oversee the day-to-day operations of the vehicle fleet, including scheduling, vehicle assignment, and ensuring optimal utilization.

2. Maintenance and Repairs: Coordinate regular maintenance and servicing of vehicles to ensure they are in good working condition. Manage repair requests and liaise with service providers.

3. Vehicle Acquisition and Disposal: Manage the procurement of new vehicles and the disposal of old or obsolete ones. This includes evaluating vehicle needs, researching options, and handling purchase or lease agreements.

4. Compliance and Documentation: Ensure that all vehicles meet regulatory and safety requirements. Maintain accurate records of vehicle registrations, insurance, inspection certificates, and other necessary documentation.

5. Driver Management: Oversee driver schedules and assignments, and ensure that drivers adhere to company policies and safety regulations. Address any driver-related issues or concerns.

6. Cost Management: Monitor and control vehicle-related expenses, including fuel, maintenance, repairs, and insurance. Analyze costs and suggest measures to improve efficiency and reduce expenses.

7. Safety and Risk Management: Implement and enforce safety protocols for vehicle operation. Conduct risk assessments and develop strategies to minimize accidents and liabilities.

8. Reporting: Prepare and present reports on fleet performance, including usage statistics, maintenance issues, and financial aspects. Use this data to make informed decisions and recommendations.

9. Customer Service: If applicable, handle inquiries and concerns related to vehicle services, including coordinating with internal or external stakeholders to resolve issues.

10. Training and Development: Provide training to drivers and other relevant staff on vehicle operation, safety procedures, and company policies. Ensure that they are up-to-date with best practices and regulatory changes.

11. Fleet Optimization: Evaluate and implement strategies to optimize the fleet’s efficiency, including route planning, vehicle allocation, and technology integration.

12. Emergency Response: Develop and manage procedures for handling vehicle-related emergencies, including breakdowns and accidents. Ensure that drivers are aware of and prepared for emergency protocols.