EDUCATIONAL REQUIREMENTS:
• Must be in possession of a school leaving Certificate (Grade 12)
• National Diploma in Human Resources Management or Payroll Certificate / equivalent Qualification
Experiential:
• Minimum 3 years’ experience in a similar role.
KEY PERFORMANCE AREAS:
HR Legislation:
• Comply with the relevant HR Legislation (Labour Relations Act, Employment Equity Act, BBBEE Act, Skills Development Act, MIBCO Main Agreement etc.)
Transition:
• Coordinate employee take-on process & ensure information is correctly loaded onto the payroll system.
• Coordinate the employee exit process (resignations, disability, ill health, incapacity, retirement, etc.).
• Coordinate and administer inter-departmental transfers.
• Process funeral benefit applications.
• Process UIF and provident benefit applications.
• Process home loan applications.
Reward and Remuneration:
• Administer the annual increase and bonus processes.
• Collect, collate and control all payroll input received in line with the payroll procedure.
• Administer data, systems and payments.
• Resolve all payroll queries from employees as they arise.
• Administer the provident fund processes and attend to employees’ queries.
• Administer the long service awards process.
• Audit leave on payroll system in line with leave forms and clocking reports.
Payroll (Sites):
Time and Attendance Maintenance
• Ensure supervisors have all employees on the correct shift on SACO and are moved when applicable.
• Monitor and report on absenteeism and leave using the time and attendance system and the payroll system.
• Record and report any time and attendance non-conformances as and when they occur.
Wage Administration
• Process weekly/monthly wage run, inputs and EFT payments.
• Prepare and issue payslips to permanent employees.
• Process statutory returns (PAYE, SDL, UIF, MIBCO etc.) and all payment schedules.
• Maintain and update all payroll records.
• Resolve pay queries.
Systems Administration
• Input employee master input into payroll and time & attendance systems and maintain employee master files.
• Engage/discharge/transfer both permanent/TES employees on the payroll and time and attendance systems.
Monthly Statuary Payments
• Process garnishee orders and third-party payments.
• Compile weekly/monthly wage pack.
• Maintain sick notes and leave registers.
HR Admin:
• Maintain and update personnel files (as per employee file checklist)
• Confirm employment of all employees as requested by external institutions.
Continuous Improvement
• Keep abreast with the latest trends and developments in the Human Resources field.
Reporting
• Compile HR reports
