Warehouse Administrator

SUMMARY:
-

POSITION INFO:

To manage and maintain all warehouse administration effectively and efficiently and assist the warehouse operations team.

Duties include:

Operations / Administrative

• Responsible for delivering an excellent warehouse service to external / internal clients by adhering to Company policies and procedures as well as client SOP’s
• Ensure that all statutory requirements are met in accordance with Company processes and procedures
• Assist and resolve all external / internal client queries
• Responsible for all administrative duties and document control in the warehouse -
• Recording of all warehousing cargo / stock onto the warehouse management system as per the Company procedures
• All GRV’s, delivery notes, invoices and received confirmations are stored as per the Company procedures
• Ensure that all damages are recorded as per the company procedures
• Ensure that the warehouse management system is real time to physical stock movements
• Ensure pick slip are created in the warehouse management system as per client requests
• Ensure that dispatch notes are created in the warehouse management system when picks are done and finalised
• Ensure that stock takes are done as per client SOP as well as assisting with capturing of stock take counts
• Ensure collection / delivery notes are created in the warehouse management system as requested from time to time
• Ensure all system generated documents / all warehouse release documents (POD’s) are stored under EDOCS in the warehouse management system
• Ensure monthly billing is done on time and shared with external / internal clients
• Ensure all bond store processes and procedures are adhered to as per the legislative requirements
• Ensuring that the bond register and physical bond books are updated in real time
• Investigate stock variances (missing / over stock balances)
• Ensure that airfreight cargo has been released on time. Should cargo not be released, stated warehouse process to be initiated

Financial Management / Invoicing / Reporting

• Assist with creating supplier purchase orders from time to time
• Assist with preparing supplier invoices for payment
• Responsible for strictly maintaining and accurate invoicing for warehousing and transport clients
• Ensure that all original invoices are forwarded immediately to external / internal clients with supporting documents
• Manage WIP’s and accruals on a weekly basis
• Assist external / internal clients with reporting as and when requested
• Assist and manage job losses
• Assist and prepare credit notes

Manage Customer Relationships (External / Internal)

• Ensure that strong relationships are built with external / internal clients
• Ensure efficient, effective and quick communication as per Company policies
• Understand and meet all external / internal client requirements / SOPs

Minimum Requirements:

• Matric
• High level of computer literacy
• Experience within the warehouse environment