Workshop Administrator - Kroonstad

SUMMARY:
Workshop Administrator needed for a agricultural company in Kroonstad.

Responsibilities: 

• Ensure the effective administration of the workshop customers’ accounts and general administrative tasks
• Collaborate with technicians to determine job scope and estimate costs for service- and repair quotations
• Send quotations to customers and proactively follow up on outstanding quotes
• Opening of job cards on system daily
• Generate invoices based on approved quotes and completed jobs in collaboration with workshop manager or foreman
• Add relevant parts to job cards
• Manage workshop customer account inquiries
• Administrate and- or assist with workshop debtors accounts
• Administrate and- or assist with workshop creditors accounts
• Generate purchase orders for outwork / items on job cards
• Load equipment warranties onto the system and control warranty claims
• Keep the warranty register up to date
• Record technicians’ time sheets onto the system daily
• Keep accurate records of quotations, costs and all customer communications
• Compile monthly reports of technicians’ vehicles

• Technical and workshop knowledge / experience
• Knowledge of internal workshop management systems / MS Dynamics
• Must be able to speak English and Afrikaans. 

POSITION INFO:
Workshop Administrator needed for a agricultural company in Kroonstad.

Responsibilities: 

• Ensure the effective administration of the workshop customers’ accounts and general administrative tasks
• Collaborate with technicians to determine job scope and estimate costs for service- and repair quotations
• Send quotations to customers and proactively follow up on outstanding quotes
• Opening of job cards on system daily
• Generate invoices based on approved quotes and completed jobs in collaboration with workshop manager or foreman
• Add relevant parts to job cards
• Manage workshop customer account inquiries
• Administrate and- or assist with workshop debtors accounts
• Administrate and- or assist with workshop creditors accounts
• Generate purchase orders for outwork / items on job cards
• Load equipment warranties onto the system and control warranty claims
• Keep the warranty register up to date
• Record technicians’ time sheets onto the system daily
• Keep accurate records of quotations, costs and all customer communications
• Compile monthly reports of technicians’ vehicles

• Technical and workshop knowledge / experience
• Knowledge of internal workshop management systems / MS Dynamics
• Must be able to speak English and Afrikaans.